tutorials
How to Track Server Costs per Client in WHMCS
WHMCS tracks revenue per client but not costs. Learn how to assign server, license, and overhead costs to individual clients for accurate profit tracking.
10 min read
Comparison
MX Metrics vs MetricsCube
MX Metrics is a self-hosted WHMCS analytics module at $15/mo flat, while MetricsCube is a SaaS platform priced from $9 to $149 per month based on client count. The key difference: MX Metrics keeps all data on your server with zero external connections. MetricsCube syncs your WHMCS data to their servers for processing.
Last updated: April 2026
The Key Differences
Three things that separate these tools.
Data Privacy
MX Metrics: Data never leaves your server.
MetricsCube: Data synced to external SaaS.
Pricing Model
MX Metrics: $15/mo flat, any size.
MetricsCube: $9-$149/mo by client count.
Setup Time
MX Metrics: 5 minutes. Upload, activate, done.
MetricsCube: 1 hour or more. Create account, connect API.
Feature-by-Feature Comparison
What each tool includes.
| Feature | MX Metrics | MetricsCube |
|---|---|---|
| Type | WHMCS module (self-hosted) | SaaS platform (external) |
| Data Location | Your server only | MetricsCube servers |
| MRR Tracking | ||
| ARR Tracking | ||
| Net Profit Calculation | ||
| Client MRR on Profile Page | ||
| Top Clients by Revenue | ||
| Service Breakdown by Client | ||
| High Support Client Detection | ||
| Per-Service Cost Override | ||
| Fixed Expense Tracking | ||
| Compact Numbers (K/M/B) | ||
| Client Segmentation | ||
| CSV Export | ||
| 90+ Report Types | ||
| Multi-WHMCS Support | ||
| Team Dashboards | ||
| WHMCS 8.0+ Support | ||
| Installation | Upload to WHMCS, activate | Create account, connect API |
| Setup Time | 5 minutes | 1 hour or more |
| Pricing | $15/mo flat, no client limits | $9-$149/mo based on client count |
| Trial | 15-day free trial | 14-day free trial |
Feature information based on publicly available documentation as of April 2026. MetricsCube is a product of the ModulesGarden ecosystem.
Where Does Your WHMCS Data Stay?
MX Metrics is a WHMCS module. It installs inside your WHMCS admin panel, reads your existing database, and displays metrics right on your dashboard. No external connections. No data leaving your infrastructure.
MetricsCube is a SaaS platform. It connects to your WHMCS via API and pulls data to their servers for processing. For some hosting providers, especially those with data residency requirements or privacy-conscious clients, this is a dealbreaker.
If your clients trust you to keep their billing data private, sending that data to a third-party analytics platform creates a gap between what you promise and what you do.
How Much Does Each One Cost?
MX Metrics costs $15/mo regardless of how many clients you have. Ten clients or ten thousand, the price stays the same. You can also pay $170/year and save $10.
MetricsCube prices from $9/mo (up to 250 clients) to $149/mo (unlimited). At 500+ clients, MetricsCube costs 3x more than MX Metrics. At 2,500+ clients, the gap widens to nearly 10x. Your analytics cost grows with your business. With MX Metrics, it stays flat.
What Happens If the Analytics Service Goes Down?
MX Metrics has zero external dependencies. If the internet goes down, your metrics still work. If MetricsCube has an outage, your analytics are unavailable. If MetricsCube changes pricing or shuts down, you lose access to your own data analysis.
With MX Metrics, the only thing that can affect your analytics is your own WHMCS installation. You control everything.
When MetricsCube Is the Better Choice
We built MX Metrics for a specific use case: hosting providers who want core metrics on their WHMCS dashboard with zero data leaving their server. MetricsCube solves a different problem. Here is when it is the better fit:
- You run multiple WHMCS installations. MetricsCube can aggregate data from several WHMCS instances into one dashboard. MX Metrics runs per-installation.
- You need 90+ report types. If you need detailed segmentation, custom date ranges across dozens of chart types, and CSV exports, MetricsCube has more breadth.
- You have a team that needs shared access. MetricsCube has team dashboards with role-based access. MX Metrics shows data in the WHMCS admin panel, which means access is tied to WHMCS admin roles.
- You prefer SaaS over self-hosted. Some providers prefer not to manage another module. MetricsCube handles updates and maintenance on their side.
For more on WHMCS analytics options, see Why WHMCS Does Not Show Your Real Profit.
Frequently Asked Questions
Can I migrate from MetricsCube to MX Metrics?
There is no direct migration tool. MX Metrics reads your existing WHMCS data (invoices, services, clients) and calculates metrics from scratch. You do not need to import anything from MetricsCube. Install MX Metrics, enter your costs, and the dashboard populates immediately from your WHMCS database.
Does MX Metrics have as many reports as MetricsCube?
No. MetricsCube offers 90+ reports and statistics. MX Metrics focuses on 4 dashboard widgets (MRR and ARR, Top Clients, Revenue Breakdown, High Support Clients), a Client MRR Profile on every client page, and 3 admin tabs (Settings, Cost Management, Service Breakdown). If you need extensive reporting with dozens of chart types and export options, MetricsCube is the better choice. If you want the core numbers visible on your WHMCS dashboard without navigating to a separate platform, MX Metrics is simpler.
Does my data leave my server with MX Metrics?
No. MX Metrics is a WHMCS module that runs entirely on your server. All calculations happen locally using your existing WHMCS database. No data is transmitted to external servers, no API calls to third-party services, and no account registration required. MetricsCube, as a SaaS platform, requires your WHMCS data to be accessible from their servers.
Can I use both MX Metrics and MetricsCube at the same time?
Yes. They do not conflict. MX Metrics is a WHMCS admin addon that adds dashboard widgets. MetricsCube connects via API. You could run both simultaneously if you want local quick-glance metrics (MX Metrics) plus detailed reporting (MetricsCube).
Which one is better for a small hosting business?
For a hosting business with one WHMCS installation and under 500 clients, MX Metrics is likely the better fit. It costs $15/mo flat regardless of client count, installs in 5 minutes, and shows the core metrics you need including per-client MRR profiles and service-level revenue breakdown. MetricsCube starts at $9/mo for up to 250 clients but scales to $149/mo. It is designed for larger operations that need multi-WHMCS support, team dashboards, and detailed reporting across multiple instances.
Learn More About WHMCS Analytics
Learn more about this topic from our blog
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WHMCS Reports Are Too Basic. Here Is What You Actually Need
WHMCS built-in reports show revenue and invoices but miss MRR, churn, profit margins, and client profitability. Here is what you need to track instead.
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Why WHMCS Does Not Show Your Real Profit
WHMCS tracks revenue but hides your actual profit. Here is what the default reports miss and how to calculate the numbers that matter for your hosting business.
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See your real profit in 5 minutes
Install MX Metrics, enter your costs, and your WHMCS dashboard shows MRR, ARR, and net profit immediately. No account creation. No data syncing. No external servers.